7 Easy Ways Charities Could be Saving Money on IT Services

Charities and Not-For-Profits rely heavily on funding and donations to keep making an impact on the world. This means they need to be as cost-efficient as possible.

With IT services becoming more essential than ever (especially post-COVID-19 where most meetings are taking place online), it’s important you stay keep improving your digital ecosystem… without breaking the bank.

7 Easy Ways Charities Can Save Money on IT Services

  1. Discounted Microsoft 365

It’s tragic.

All around the world, charities are overpaying on Microsoft 365 subscriptions when they could be getting essential programmes such as Word, Excel and Outlook at hugely discounted rates.

At Keytech, we recently helped one charity go from a monthly subscription of £65 in license costs to £6.90, a cost of just £2.30 per staff member. That’s almost a 90% reduction.

  1. Leasing Equipment

Leasing equipment from IT services (at often discounted rates) could be more cost-efficient than purchasing equipment in the long run. Instead of forking over high price tags for equipment that depreciates in value, leasing equipment allows you to:

A. Follow a monthly budget.

B. Hold someone else accountable for the working quality of your equipment.

That means, if something breaks naturally, the cost won’t fall back on you. Unexpected costs can be difficult for smaller charities to manage, so that’s why we recommend looking into leased equipment.

  1. Discounted Online Services

Did you know that there are multiple online services that offer discounted rates for charities?

From SalesForce to Xero, having a look around for the most cost-efficient software options could save you a big buck.

Upon set-up, most charities make the mistake of going for the easy or obvious option rather than shopping around. Instead, take the time to have a look at the range of options out there.

  1. IT Maintenance Subscription

Charities are often found scrabbling when equipment breaks down as urgent fixes can be costly and expensive.

One way to avoid sudden and unmanageable bills is to purchase IT support (which acts as insurance for computers). Having an active maintenance subscription with a qualified provider will mean you have a lower-cost option when your technology breaks down.

No more coughing out more than you can afford after a lengthy trip to the local PC fixer on the high street. Your solution could be merely a quick call away.

  1. VoIP

Charities and Not-For-Profits have one huge and unavoidable outgoing… phone bills.

Mobiles are essential for networking, communicating with your donators and, of course, getting you in touch with the communities you help. Still, you could save money through Voice-over Internet Protocol. This gives you a secondary number on one device, allowing you to stop paying for hardware.

  1. Virtual Offices

Digital offices have always been more cost-effective than physical offices.

With the rise of virtual offices came 3 Space, a company that gives one virtual space away to a non-profit for every single space that’s actually bought by a business. That means you have a chance to get a virtual office for free!

  1. IT Audit/Consultancy

Another way you could save money on IT services is to take advantage of a free audit from Keytech. We have a wide range of IT and Telecom services perfect for charitable organisations at an affordable price.

Get in touch or call 0113 5315400 to find out how you could be more cost-efficient with your technology. Let’s unlock your company’s potential, together.

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We are here to answer your questions and provide advice that will help you understand your systems better. We add the personal touch to technology by making sure one of our team always picks up the phone, rather than an automated message as your first greeting. We always respond quickly to first contact emails which, for you, gives reassurance we will act quickly to resolve any issues and get you back on track.

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