How to Reduce Admin As a Small Business Owner

 No matter the size or shape of your business, it’s easy to find yourself swamped by administration.

Bookkeeping gets procrastinated for a few days, an invoice doesn’t get sent on time, you can’t find the time to review some paperwork… before you know it, a whole list of tasks has formed.

None of which will be enjoyable.

The Importance of Saving Time as a Business Owner

When you’re in a position where every minute counts towards growing your revenue, it’s truly imperative that you don’t get distracted for hours on end.

How else are you going to compete on a global market other than dedicating yourself to doing a job well done on a day-by-day basis?

Thankfully, there’s an easy way that you can address the complicated administration that tends to drain your energy (and ruin your productivity).

Its name? Automation.

Should I Automate my Administration?

Which business tasks do you hate the most?

·       Paperwork?

·       Follow-up emails?

·       Accounting?

Regardless of your answer, know this: there’s a whole world of useful automation software out there that has been specifically designed to make your days go more smoothly. 

Stop overworking yourself when there’s a better solution.

Step 1: Review Your To-Do List

If you’re like the majority of business owners, you’ll likely have a monthly duty that always gets completed at the last minute. Don’t we all?

On the one hand, this might be because you simply didn’t have the time to do it earlier. On the other, it’s because the threat of an approaching deadline is the only thing motivating you to get the work done.

Either way, taking the time to look through your to-do list and highlight which tasks are the most tedious will give you a good understanding of where there’s an inefficient process that you should urgently address.

Step 2: Calculate What Your Time is Worth

How long do you spend completing admin each month? How much time goes by as you stare at paperwork in frustration? Minutes? Days? Weeks?

As a small business owner, wastage puts you at a significant disadvantage. After all, if you can charge £100 for an hour of work, continuing to dedicate yourself to lengthy administration tasks is directly hurting your profitability.

Step 3: Consider Automation

We’re all guilty of wanting to stay in control… especially when it comes to something as precious to us as our business.

However, there comes a point where we have to admit we need help. You can’t continue like this.

Automation is one of the easiest, cheapest ways you can reduce your administration without simply outsourcing it elsewhere. 

Try adopting a variety of software platforms to cut your workload significantly, like:

·       Xero for Accounting

·       Salesforce for Marketing

·       Trello for Project Management

Each of these applications could deliver a whole heap of business benefits while also saving you time, increasing efficiency, and making sure you spend your time doing meaningful work.

How to Use Automation to Save Time

All you’ll need to tap into the potential offered by admin automation is a functional computer and a stable Wi-Fi connection. 

We can provide both.

Find out how Keytech can help. Book a discovery call or ring 0113 531 5400 to see how we can unlock your potential, together. 

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We are here to answer your questions and provide advice that will help you understand your systems better. We add the personal touch to technology by making sure one of our team always picks up the phone, rather than an automated message as your first greeting. We always respond quickly to first contact emails which, for you, gives reassurance we will act quickly to resolve any issues and get you back on track.

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